Additional Duties Since Market In Use
- We have to photograph and file the photos of any structure being updated.
- We receive the Sales Disclosures from the Lake County Assessor’s office (approximately 100 per month) and must fill in the deed type and ensure that the assessed values, acreage, address, neighborhood number, property class, and taxing district are all correct.
- We must investigate sales disclosures, determining their validity. We have to look at each piece of property sold, evaluating the condition with the sales price.
- We then enter all of the information from the Sales Disclosure into a State run database and the Proval database.
- We scan all of the Sales Disclosures and send copies back to the County Assessor.
- After all disclosures are verified and data entry is completed, we then run the ratio studies for each residential neighborhood. We have approximately 200 residential neighborhoods.
- After running the ratio study in each neighborhood, we have to identify any outliers and investigate each of them.
- After a thorough review of all neighborhoods we come up with neighborhood factors for trending in each of them.
- We then must manually update the Proval Database with the factors for each neighborhood.
- For commercial trending, we enter each commercial sale into a spreadsheet and run calculations to come up with a per acre rate for each neighborhood.
- We look at each improved sale, and remove the improved value of the sale, to figure out which of the 35 commercial neighborhoods should trend.
- We apply these factors into Proval for each neighborhood.
- Then we batch cost and post all of our parcels.
- We run a percent change report and look at each of our approx. 30,000 parcels to ensure that they were trended properly and to address any necessary corrections.
- After tax bills go out we receive and average of 400 appeals.
- For each appeal we schedule preliminary conference, taking an average of 30 minutes per petitioner.
- We do a lot of site visits based on appeals.
- For any and all appeals that we deny we must then attend a hearing at the Lake County Assessors office with a hearing offices to present our case and reasoning for why we denied that appeal.
- We attend 2 PTBOA (Property Tax Board of Appeals) meetings per month.